A document management system (DMS) automates the storage and retrieval of information, as well as the organization and sharing of data within an integrated digital ecosystem. It provides powerful capabilities to reduce the use of paper and data loss, and provides users with well-organized workflows and enhanced security measures.

The top document management platforms are designed to be user-friendly so that anyone can navigate the interface. They also offer advanced search capabilities which make it easier for users to finding documents that are based on metadata or content, and much more. The most effective DMS offers a variety of pricing and plan options to meet the needs of various companies, from small teams that need basic document storage up to large corporations that require advanced features for managing documents.

Version control is among the most crucial features in document management. When documents are shared through email or Data Room Security other file sharing apps, it is difficult to monitor and prevent confusion between collaborators. Version control in DMS software lets users easily revert to previous versions. This improves transparency and helps ensure compliance.

In addition to robust document storage, editing and collaboration capabilities, a great DMS should include automated workflow tools that make it easier to complete routine tasks. For example, Fluix streamlines document workflows by the ability of team members to capture and sync documents while offline, which then updates in the system once connected online. It also supports eSignature and can be integrated with Zapier to create workflows that automatically upload or update documents when they are changed.