Virtual meetings are common in the business world. They help companies save time, money and resources while keeping everyone on the same group. However, organising effective virtual board meetings isn’t an easy feat. It’s harder to keep the attendees interested particularly when they can’t read body language or face expressions. It is also easy to get distracted when you’re video conferencing because you’re compelled to check your inbox or the most recent news.

To ensure that virtual meetings are effective it is crucial to ensure that all information shared during the meeting remains safe. Virtual board rooms have features like encryption, two-factor authentication and a personalized access system ensure that only authorized participants can join the virtual meeting and nobody can hack into the system to steal information.

Virtual boards are virtual boardrooms not only secure ways to store and manage board documents as well as allow for a more organized management of the information. A digital boardroom allows meetings to be held in real time on a single platform and all directors have access materials prior to a meeting. Digital boards have annotation tools that allow participants to highlight crucial sections of the document, or make notes during meetings. In addition, engagement analytics provide insights into what sections of the document receive the most attention so that board members are properly prepared for meetings and are able to discuss them meaningfully.

If you’re looking to learn how to effectively conduct virtual meetings, consider taking part in GrowCFO’s Virtual Boardroom program. This course online helps future finance leaders navigate difficult conversations in a boardroom. Its cases are based on actual scenarios that you’ll encounter when you first start your CFO job and is taught by an experienced professional mentor.